Take control of your storeroom.

#1 Rated Inventory Management Software

Managing parts quantities and costs shouldn’t be impossible. UpKeep’s mobile inventory management software provides you with powerful insights to better control costs and ensure you have sufficient supply in stock. Oversee everything from parts consumption, purchasing, and more with the #1 asset and inventory management solution.

Never again run low on parts with inventory control software

Ensure consistent documentation with barcodes

Create a unique barcode for any part in one click. Never guess a part type again. Technicians can instantly populate work orders by scanning parts barcodes.

Reduce downtime with accurate parts quantities

Assign a minimum quantity value to every part and get notified when that value is reached, or when running low. You can easily reorder parts in advance to prevent thousands of dollars in downtime costs.

A source of truth for all your inventory needs

Inventory counts are automatically updated when they are added to work orders. Know exactly where and how many parts you have to avoid overordering or expensive costs associated with overnighting parts.

Simplify purchase orders and avoid stockouts

Easily restock when notified that parts quantities are running low. Have parts managers create purchase orders. When approved, generate a PDF and send out to your parts vendor. Have everything you need to get the job done on hand.

Business intelligence to reduce parts costs

Access beautiful data visualizations to get a better understanding of parts cost over time with UpKeep Analytics. Gain into parts consumption, work order cost trends, and more. Identify patterns and take action to reduce costs for your organization

Access part information from anywhere

Technicians can easily pull up information on the part make, quantity, and user manuals from wherever they might be. If a motor needs special attention, you can make a note in the part record in UpKeep. Make onboarding seamless for new technicians, who have a historic record of all previous diagnostic information on parts.

Make maintenance agile with the inventory management app

  • Manage inventory from anywhere. Not at your computer? Use the inventory management app on your tablet or smartphone.

  • Add parts on the go. Technicians can add spare parts to work orders manually or by scanning a QR code with the mobile app.

  • Update work orders. Missing a part? Put the work order on hold and update managers when a part is being restocked.

Case Studies

Rehrig Pacific Company Saves More Than a Million Dollars in One Year

"John Fini, National Reliability Manager, selected UpKeep for its intuitive interface, powerful capabilities, and excellent customer support."
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3000+ Companies Using Asset Ops Management

CMMS, Maintenance Management, and Work Order Software

UpKeep is consistently rated the best inventory management software in value for money, ease-of-use, functionality, and customer support. There’s a reason UpKeep has more 5-star reviews than any other CMMS and Maintenance Software vendor.

  • Reduce your equipment and asset downtime
    by up to 26%
  • Extend your asset and equipment lifetime
     by up to 11%
  • Achieve up to 652% ROI
    by integrating UpKeep into your workflow
  • Improve overall facility condition
    with the integration of UpKeep
UpKeep Experts Here To Help You

Incomparable Training, Implementation, and Support, to ensure your success

The Upkeep Customer Success Team works like an extension of your team, helping customers hit their maintenance goals by providing useful reliable customer support, help center, a personalized plan to help you grow with UpKeep.
Help Center

Schedule and respond to anything that needs repair or replacement, such as utilities, plumbing, door security, and more.

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Customer Support

Keeping everything up and running is an enormous task, save yourself time and money by automating the whole process.

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Glossary

From a leaky pipe to a broken machine arm, maintenance requests come in all shapes and sizes.

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Trending Resources

4 Ways to Reduce Facility Costs With Lean Maintenance

The concept of lean applies to many aspects of manufacturing, operations, maintenance, and any process in general. As you might guess, being lean aims to trim away the unnecessary portions of your usual activities. The result of this philosophy is a more cost-effective program without sacrificing quality.

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What You Need to Know About ISO 41001 Certification and Compliance

ISO 41001:2018 covers facility management (FM) standards, and compliance with it can help your organization become more efficient and reliable. In addition, ISO 41001 certification improves your business’ image. While the process of becoming fully compliant and certified can take time, the benefits are often worthwhile.

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What is Facility Management?

Facility management is the big-picture coordination of everything that keeps a business’ physical buildings, systems, and assets running. Facility managers must manage both day-to-day operations as well as execute a long-term strategic facility management plan. Computerized systems such as a CMMS can keep details organized, tasks prioritized, and emergencies minimized.

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Here’s what our customers say about us…

Excellent

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Based on 1500+ reviews on Capterra, G2, SoftwareAdvice and Google.

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Maintenance made perfect!
"UpKeep is comprehensive and easy to use. It serves our needs regarding maintenance perfectly. We save time and money everyday. I’ve kept a pulse on every property better than before. I cannot imagine not having UpKeep."
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Love UpKeep!
“I love that I can add files, pictures, or parts to tasks and set the priority level. I can also create work orders from my smartphone and get notifications when tasks are updated.”
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Amazing CMMS!
"UpKeep is a great service for managing work orders, tracking assets, and scheduling your teams time. The request portal and app make it easy for our managers to submit maintenance requests and for our maintenance team to prioritize and respond."
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Table of Contents

    What is inventory management software?

    Inventory management software is a digital system that stores data on parts and supplies, enabling real-time insights on quantities and fulfillment needs. For the maintenance industry, these systems leverage barcode technology to track parts in a facility to increase repair speed and equipment uptime.

    Overview

    The first versions of inventory systems were developed in the 1980s on the heels of the retail industry migrating to standard barcode readers and the adoption of the Universal Product Code (UPC).

    Inventory management expanded in the 1990’s when Toyota subsidiary, Denso Wave, invented a two-dimensional graphical code system called Quick Response (QR) codes. Migrating from one-dimensional codes (UPC) to two-dimensional (QR) codes allowed for more complex information to be stored. This included a full audit trail across the entire supply chain (from manufacturing to sale to repair). Starting in the 2000s, with smartphones creating mass adoption of QR codes, inventory management software expanded well beyond retail to become standard operating procedure across several industries.

    Note: Even with the growth of QR codes, UPC barcodes are still in circulation, primarily in the physical retail space. Many companies use both UPC and QR codes and software like UpKeep supports each type.

    Industry Use Cases

    Properly managing inventory allows manufacturers to assemble the necessary parts for complex product builds while property management companies use the software to ensure supplies are on hand for maintenance repairs, whether it’s light bulbs, door hinges, or plumbing supplies. For facility and office managers, inventory management is used to stock sufficient supplies for IT support, office productivity, and employee safety.

    Inventory tracking and management is a core feature of computerized maintenance management systems (CMMS). Maintenance teams need the right parts on hand to increase repair time and minimize equipment downtime. Inventory management in a CMMS can be setup to recommend particular parts for a given repair as well as automate notifications when parts need to be re-ordered.

    Code generation and scanning

    It's important to have a system that can read barcodes and generate new barcodes on its own. This ensures all parts are accounted for and captured in a system to associate the parts to locations, assets, and work orders. Capturing these associations allows parts managers to perform an audit that shows how, where, and when the part was used.

    In terms of scanning, many CMMS products have mobile scanning features that let maintenance workers scan barcodes with their smartphone.

    Purchase orders

    Being able to generate POs directly in your CMMS empowers everyone in the organization to take an active role in inventory management. It also tracks which vendors to use for ordering specific parts. PO fulfillment can be setup to automatically update part quantities in the CMMS.

    Attribute customization

    Every company uses supplies in different ways and standardizing inventory data requires data customization. Think through all the associated values that would be helpful to include such as location, category, cost per unit, vendor, and minimum quantity. Then add these values to your CMMS and include them in .csv files when importing new parts.

    Bulk importing

    Manual inventory management, where you manually add inventory item by item, is always an option. However, you can also perform a bulk upload of new inventory with a .csv file. This is an important feature for organizations that have hundreds of parts and are adopting a new CMMS.

    What About Inventory Control?

    The simplest definition of inventory control refers to the process of managing a company’s warehouse inventory levels (that is, warehouse and multiple-warehouse management). The inventory control process involves managing items from the moment they are ordered; throughout their storage, movement and usage; to their final destination or disposal. Many systems, processes, and technologies have been developed over the years to help companies streamline the supply chain processes involved in inventory control systems.

    What Are Inventory Systems?

    The term “inventory system” should not be confused with “inventory management system.” The former is the overall methodology used to track inventory, while the latter is technology used to support that methodology, such as software, barcodes, or RFID tags.

    Summary

    Achieving world class maintenance requires organizations to do more than focus on immediate repairs and preventive maintenance. They must organize all areas of the operation that make performing this work possible. One of these areas is stock management and making sure organizations have the parts they need, when they need them.

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